Mastering Records Management: An Essential Guide for Success

In today's digital age, organizations are faced with an ever-increasing deluge of information. Managing this vast and complex data landscape is essential for maintaining compliance, mitigating risks, and ensuring the smooth operation of any enterprise. Records management plays a crucial role in this endeavor, providing a systematic approach to the creation, maintenance, use, and disposition of records.

In his groundbreaking book, "Records Management," Jim Inglis presents a comprehensive guide to mastering this critical discipline. Through a detailed examination of industry best practices, real-world case studies, and insightful analysis, Inglis empowers readers with the knowledge and skills necessary to establish and manage effective records management programs.

Records Management

by Jim Inglis

4.5 out of 5

Language	:	English
File size	:	33931 KB
Screen Reader	:	Supported
Print length	:	448 pages
X-Ray for textbooks	:	Enabled

FREE

Chapter 1: The Foundations of Records Management

Understanding Records and Their Importance

Inglis begins by establishing a clear understanding of what constitutes a record and why its management is vital. He discusses the legal, regulatory, and operational implications of records, emphasizing their role in ensuring compliance, protecting against legal risks, and supporting decision-making.

The Records Management Lifecycle

Inglis introduces the concept of the records management lifecycle, a framework for managing records throughout their existence. He explores each phase of the lifecycle, from creation and capture to storage, retrieval, and disposition.

Chapter 2: Developing a Records Management Program

Establishing a Records Management Policy

Inglis guides readers through the process of developing a comprehensive records management policy that outlines the organization's approach to records management. He covers essential elements such as records classification, retention schedules, and access controls.

Implementing Records Management Systems

Inglis discusses the various types of records management systems available, including manual systems, electronic document management systems (EDMS),and cloud-based solutions. He provides guidance on selecting and implementing the most appropriate system for an organization's specific needs.

Chapter 3: Managing Physical and Electronic Records

Managing Physical Records

Inglis delves into the practical aspects of managing physical records, including storage facilities, filing systems, and disaster recovery plans. He emphasizes the importance of proper physical security and environmental controls to ensure the preservation of records.

Managing Electronic Records

Inglis addresses the unique challenges of managing electronic records, such as metadata management, file formats, and electronic signatures. He provides practical strategies for ensuring the authenticity, integrity, and accessibility of electronic records.

Chapter 4: Information Governance and Records Management

Inglis explores the intersection between information governance and records management, emphasizing the need for a holistic approach to managing information assets. He discusses the role of records management in supporting information governance initiatives, such as data classification, data retention, and privacy protection.

Chapter 5: Emerging Trends in Records Management

Artificial Intelligence and Machine Learning

Inglis examines the transformative potential of artificial intelligence (AI) and machine learning for records management. He discusses the use of AI for automating tasks, improving records classification, and enhancing information retrieval.

Cloud Computing and Records Management

Inglis analyzes the impact of cloud computing on records management, highlighting both the benefits and challenges of storing and managing records in the cloud. He provides guidance on cloud security, data privacy, and compliance considerations.

Chapter 6: Case Studies and Best Practices

Inglis presents a series of case studies and best practices that illustrate the successful implementation of records management programs in various industries. These real-world examples provide valuable insights and lessons learned for readers seeking to enhance their own programs.

Jim Inglis's "Records Management" is an indispensable resource for records managers, information professionals, and anyone seeking to master the complexities of this essential discipline. Its comprehensive coverage, insightful analysis, and practical guidance empower organizations to establish and maintain effective records management programs that meet their compliance obligations, mitigate risks, and support operational efficiency.

By investing in this valuable guide, organizations can unlock the full potential of records management, transforming it from a mere administrative function into a strategic asset that drives informed decision-making, protects against legal liabilities, and ensures the preservation of organizational memory for generations to come.

Records Management

by Jim Inglis

4.5 out of 5

Language	:	English
File size	:	33931 KB
Screen Reader	:	Supported
Print length	:	448 pages
X-Ray for textbooks	:	Enabled

FREE